Privacy Policy
Nineteen Trees Creative understands that your privacy is important to you and that you care about how your personal data is used. I respect and value the privacy of everyone who visits this website, www.nineteentrees.co.uk (“My Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with my obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of My Site. If you do not accept and agree with this Privacy Policy, you must stop using My Site immediately.
1) DEFINITIONS AND INTERPRETATION
In this Policy the following terms shall have the following meanings:
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“Account” means an account required to access and/or use certain areas and features of My Site;
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“Cookie” means a small text file placed on your computer or device by My Site when you visit certain parts of My Site and/or when you use certain features of My Site. Details of the Cookies used by My Site are set out in Part 14, below; and
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“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
2) INFORMATION ABOUT ME
My Site is owned and operated by Maxine Allison trading as Nineteen Trees Creative, as a sole trader. Registered address: 12 Hollowrayne, Main Street, Burton, Carnforth, Lancs, LA6 1NS, U.K.
3) WHAT DOES THIS POLICY COVER?
This Privacy Policy applies only to your use of My Site. My Site may contain links to other websites. Please note that I have no control over how your data is collected, stored, or used by other websites and I advise you to check the privacy policies of any such websites before providing any data to them.
4) WHAT IS PERSONAL DATA?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
5) WHAT ARE MY RIGHTS?
Under the GDPR, you have the following rights, which I will always work to uphold:
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The right to be informed about my collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact me to find out more or to ask any questions using the details in Part 15.
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The right to access the personal data I hold about you. Part 13 will tell you how to do this.
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The right to have your personal data rectified if any of your personal data held by me is inaccurate or incomplete. Please contact me using the details in Part 15 to find out more.
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The right to be forgotten, i.e. the right to ask me to delete or otherwise dispose of any of your personal data that I have. Please contact me using the details in Part 15 to find out more.
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The right to restrict (i.e. prevent) the processing of your personal data.
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The right to object to me using your personal data for a particular purpose or purposes.
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The right to data portability. This means that, if you have provided personal data to me directly, I am using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask me for a copy of that personal data to re-use with another service or business in many cases.
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Rights relating to automated decision-making and profiling. I do not use your personal data in this way.
For more information about my use of your personal data or exercising your rights as outlined above, please contact me using the details provided in Part 15.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about my use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
6) WHAT DATA DO WE COLLECT?
Depending upon your use of My Site, I may collect some or all of the following personal and non-personal data (please also see Part 14 on my use of Cookies and similar technologies and Cookie Policy here:
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Name;
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Address;
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Email address;
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Telephone number;
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Business name;
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Job title;
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IP address;
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Web browser type and version;
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Operating system;
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A list of URLs starting with a referring site, your activity on My Site, and the site you exit to.
7) HOW DO YOU USE MY PERSONAL DATA?
Under the GDPR, I must always have a lawful basis for using personal data. This may be because the data is necessary for my performance of a contract with you, because you have consented to my use of your personal data, or because it is in my legitimate business interests to use it. Your personal data may be used for the following purposes:
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Providing and managing your Account;
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Providing and managing your access to My Site;
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Supplying my products and/or services to you. Your personal details are required in order for me to enter into a contract with you.
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Personalising and tailoring my products and/or services for you.
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Communicating with you. This may include responding to emails or calls from you.
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Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by sending an email to hello@nineteentrees.co.uk).
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Analysing your use of My Site and gathering feedback to enable me to continually improve My Site and your user experience.
With your permission and/or where permitted by law, I may also use your personal data for marketing purposes, which may include contacting you by email, and/or telephone and/or post with information, news, and offers on my products and/or services. You will not be sent any unlawful marketing or spam. I will always work to fully protect your rights and comply with my obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.
8) HOW LONG WILL YOU KEEP MY PERSONAL DATA?
I will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
As a website visitor to www.nineteentrees.co.uk:
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Any data captured whilst using the website, including cookies: varies - from 'session' to 2 years - details here
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Cookies: - please see Cookie Policy here.
As a client (defined as having made an enquiry to Nineteen Trees Creative to procure products or services, whether or not thereafter contracted)
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Project files will be kept for up to 10 years unless requested and agreed to be held for a shorter or longer period.
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Business information held in the accountancy programme (currently Intuit’s QuickBooks Online). This includes estimates, invoices, and payment information (but not card details). Businesses, once created within the programme can only be made inactive and cannot be deleted. Therefore business information will remain held until the contract with the accountancy provider is closed. Outside of the accountancy programme, data will be held in compliance with HMRC guidelines and kept for 6 years.
9) HOW AND WHERE DO YOU STORE OR TRANSFER MY PERSONAL DATA?
I use specific contracts with external third parties that are approved by the European Commission for the transfer of personal data to third countries. These contracts ensure the same levels of personal data protection that would apply under the GDPR. More information is available from the European Commission.
Where I transfer your data to a third party based in the US, this may be protected if they are part of the EU-US Privacy Shield. This requires that third party to provide data protection to standards similar to those in Europe. More information is available from the European Commission.
Please contact me using the details below in Part 15 for further information about the particular data protection mechanism used by me when transferring your personal data to a third country.
The security of your personal data is essential to me, and to protect your data, I take a number of important measures, including the following:
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Password protected logins (with MFA) where possible and
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Only using reputable established third parties to assist in storing or processing information.
10) DO YOU SHARE MY PERSONAL DATA?
I may sometimes contract with the following third parties to supply certain products and/or services. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that I hold.
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DropBox for cloud storage of admin (may include copies of estimates and invoices) and project design and content files (complies with the EU-US Privacy Shield Framework).
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Intuit for online accountancy services (Quickbooks Online) (they comply with the EU-US Privacy Shield Framework).
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Trusted printers who may deliver to you direct, to which I would only share your name, company name and delivery address.
If any of your personal data is required by a third party, as described above, I will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, my obligations, and the third party’s obligations under the law, as described above in Part 9.
If any personal data is transferred outside of the EEA, I will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR, as explained above in Part 9.
In some limited circumstances, I may be legally required to share certain personal data, which might include yours, if I am involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
11) HOW CAN I CONTROL MY PERSONAL DATA?
In addition to your rights under the GDPR, set out in Part 5, when you submit personal data via My Site, you may be given options to restrict my use of your personal data. In particular, I aim to give you strong controls on my use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from me which you may do by unsubscribing using the links provided in my marketing emails.
You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
12) CAN I WITHHOLD INFORMATION?
You may access My Site without providing any personal data at all. However, to use all features and functions available on My Site you may be required to submit or allow for the collection of certain data.
You may restrict my use of Cookies. For more information, see Part 14 and my Cookie Policy.
13) HOW CAN I ACCESS MY PERSONAL DATA?
If you want to know what personal data I have about you, you can ask me for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell me everything I need to know to respond to your request as quickly as possible.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover my administrative costs in responding.
I will respond to your subject access request within one month of receiving it. Normally, I aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date I receive your request. You will be kept fully informed of my progress.
14) HOW DO YOU USE COOKIES?
My Site may place and access certain essential, analytics and marketing Cookies on your computer or device. Please refer to my Cookie Policy here and the type of first and third party cookies here.
15) HOW DO I CONTACT YOU?
To contact me about anything to do with your personal data and data protection, including to make a subject access request, please use the following details
Email address: hello@nineteentrees.co.uk.
Telephone number: 0791 3377210.
Postal Address: 12 Hollowrayne, Main Street, Burton, Carnforth, Lancs, LA6 1NS, U.K.
16) CHANGES TO THIS PRIVACY POLICY
I may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if I change my business in a way that affects personal data protection.
Any changes will be immediately posted on My Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of My Site following the alterations. I recommend that you check this page regularly to keep up-to-date.